Eltham College Parent Portal Eltham Post
We have listed below some commonly asked questions by parents as well as shared further information within the parents section about the policies and procedures set out by the College.
The table below is intended to provide guidance on which member of staff is the most appropriate person to contact in different circumstances.
Email is usually the most efficient means of communication. You can contact your son or daughter’s form tutor directly by email. Each form group takes the tutor’s initials and these initials provide the email address, followed by the stem @eltham-college.org.uk. Alternatively, School Reception can be contacted on 020 8857 1455. Please note that many contacts also teach and may well be unable to respond immediately.
Mr Guy Sanderson, Headmaster can be contacted via his secretary, Mrs Jennifer Vint, jtv@eltham-college.org.uk, or directly, headmaster@eltham-college.org.uk.
Deputy Heads can be contacted via email:
Mr James Martin jhm@eltham-college.org.uk
Mrs Ann Massey amm@eltham-college.org.uk
Mr Edward Wright ebw@eltham-college.org.uk
Mr James Willatt jaw@eltham-college.org.uk
Senior School Relevant Contact Information
| Issue | Contact Information |
|---|---|
| Absence: Illness or planned medical appointment | Please email absence@eltham-college.org.uk and the Form Tutor |
| Messages: From parents to their child/ren | Please email schooloffice@eltham-college.org.uk or call the school office on 020 8857 1455 |
| Absence: Request for more than one day’s leave of absence. NB Term dates are published well in advance on our website. We only authorise absence in term time under exceptional circumstances. | Please email the relevant Head of Section: Lower School: Mr James Chesterton, jpc@eltham-college.org.uk Middle School: Ms Melinda Pokorny, mmp@eltham-college.org.uk Sixth Form: Mr Scott Milne, sgm@eltham-college.org.uk |
| General concerns: for example, problems with organisation, lost property, minor friendship problems, mild anxiety, administrative change in family circumstances | Please email your child's Form Tutor |
| More serious concerns: for example, peer pressure, bullying, persistent feelings of stress or anxiety, important changes in family circumstances | Please email the Deputy Head of Section: Lower School Please email the Deputy Head of Section: Lower School Year 7 Miss Elena Haste egh@eltham-college.org.uk Year 8 Mr Benjamin King bjk@eltham-college.org.uk Middle School Year 9, Miss Lucy Clough, lvc@eltham-college.org.uk Year 10, Mrs Elizabeth Brooke, exb@eltham-college.org.uk Year 11, Miss Kirsten Richard, kar@eltham-college.org.uk Sixth Form Lower Sixth Mr James Stephenson, jrs@eltham-college.org.uk Upper Sixth Mr Christian Devellerez, cpd@eltham-college.org.uk OR the relevant Section Head (as above) |
| Reports or grades, or academic issues | Please email your child's Form Tutor in the first instance |
| Medical issues Updating medical history, communicating physical or mental health needs. Please note, if your child is unwell and needs to go home our nursing team will contact you. No student can go home during the day without permission. | Please email the Lead Nurse Mrs Cheryl Cartwright: clc@eltham-college.org.uk |
| Safeguarding or child protection concerns | Please email the Deputy Head Pastoral, Designated Safeguarding Lead, Mrs Ann Massey: amm@eltham-college.org.uk |
| Public Examinations | Please email the Examinations Officer Ms Eboni Ramharrack, esreltham-college.org.uk |
| University applications | Ms Miranda Williams mlw@eltham-college.org.uk |
| Music | Please email the Music Administrator Mrs Judith Lewis: jjl@eltham-college.org.uk |
| Sport | Please visit the Schools Sports website for team lists and fixtures: http://www.eltham-college-sports.org.uk For general enquiries please email the Sports Secretary, Mrs Claire Caple: cxc@eltham-college.org.uk Saturday morning reporting of illness or other issues to the team coach: Please call 07714 589155 Please note that the phone will only be available on a Saturday morning. |
| Trips | In the first instance, please contact the trip organiser as detailed in the letter. Alternatively please email: Mr James Willatt, Deputy Head, Co-Curricular: jaw@eltham-college.org.uk |
| School fees and billing | In the first instance, please email the Finance Officer Mrs Jo Baltruschat: finance@eltham-college.org.uk |
Reporting an Absence
In a case of your child being absent, please send an email to absence@eltham-college.org.uk with your child’s name, form, reason for absence and expected duration of absence.
You may also call the school on 0208 857 6617 to report your child’s absence.
Unforeseen School Closure
In the case of an unforeseen event occuring which makes the closure of the school a possibility, there will be a notice on the school website and a text or e-mail message sent by Eltham Post before 7.00am.
In the event of heavy snow in winter, the school will make every effort to stay open. However, if the weather is bad enough at any stage for the school to close, we will follow the above protocol.
Lost Property
Bags should be kept in lockers or placed on the bag racks. Students must respect the property of others.
All named Lost Property will be returned by the School Office to the students via their Form Tutor.
Enquiries about lost property should be made at the School Office at break time, lunch time and after school Monday to Friday during term time. Parents and students can also check the Lost property log which is updated in real time as items are found.
Unnamed lost property will be kept by the School Office for a limited period of time.
School Office
The School Office is located at the far end of the Music School on the ground floor. Visitors with cars are asked to please park on the triangle and walk around the front of the school building. The door has a buzzer system in operation; please press the button and wait to be permitted access.
Signing in and out – Year 7 – 11
Signing in late
If a student is late for morning registration on a chapel/assembly/house assembly day, s/he should sign in at the school office before attending chapel or assembly.
If a student is late for morning registration on a tutor period day, s/he should report immediately to his form tutor.
If a student arrives after 9.00am, s/he should sign in at the School Office.
Signing out for an appointment
Parents must write to the form tutor in advance of this, and it is the student’s responsibility to inform the relevant subject teachers of his absence, and then sign out at the School Office.
Signing out if ill
In case of sickness, the student must first go to the Foxbury Centre. If permission is granted, he will be given a sign out slip and must then sign out at the School Office.
Sixth Form
Signing in late
If a student is late for morning registration on a chapel/Sixth Form assembly/house assembly day, he or she should sign in with the duty teacher at the library.
If a student is late for morning registration on a tutor period day, he or she should report immediately to his or her form tutor.
If a student arrives after 9.00am, he or she should sign in at the School Office.
Signing out for lunch
Students must sign out on the machine in the Sixth Form Centre or School Office. They must then sign back in on return.
Signing out for afternoon study at home or for Community Service
Students must sign out on the machine in the Sixth Form Centre or School Office. Parents must write to the form tutor to grant permission for afternoon study leave.
Signing out for an appointment
Parents must write to the form tutor in advance of this, and the student must inform the relevant subject teachers of his or her absence, and then sign out in the School Office.
Signing out if ill
In case of sickness, students must first go to the medical centre. If permission is granted, he or she must sign out in the School Office.
Detentions
Lower School, Middle School and Sixth Form Detention takes place every lunchtime from 13:00 to 13:25 in T14 and every Friday at 3:50 to 5:30pm in Room 1.
