Music Service Standards and Commitments

Service Standards

Lessons

Instrumental/Vocal lessons are timetabled on a half termly basis by Visiting Music Teachers to take place during the course of the school day. Lessons take place on a weekly rotation basis and may be during a break time or an academic lesson. Fixed lessons are not available. Sixth Formers, where possible, will have their lessons during their free periods, outside of academic lesson time.

Tuition Fees

The cost of tuition is reviewed on an annual basis. The Visiting Music Teacher agrees to charge parents/guardians at the rate in force from time to time.  This rate will be published by Eltham College.

Music Lesson Commitment

Students will receive on average 25-30 30-minute lessons over the course of the academic year. Parents/guardians will be charged directly by the Visiting Music Teacher. Lessons will continue from one academic year to the next unless the correct notice is given or the student leaves the school.

Reporting

Parents/guardians can expect to receive a report from the Visiting Music Teachers on their child’s progress once a year. Parents may contact their child’s Music Teacher directly between 8.30am-6.30pm, Heads of Section and VMTs will respond when possible. Please use the contact details on their invoices. Parents will be given the opportunity to meet Visiting Music Teachers during the Parents’ Music Week during the Michaelmas and Lent Terms.

Music Assessment and Examination

Parents/guardians can expect students to be prepared for Associated Board of the Royal Schools of Music or Trinity Music examinations. These exams take place at the school towards the end of each term. Examination fees and any Accompanist fees are charged to parents/guardians via the termly school fees invoice.

Commitment from Parents/Guardians and Students

Payment of Fees

Payment for Instrumental/Vocal/Theory lessons should be made directly to the Visiting Music Teacher. Visiting Music Teachers will invoice parents/ guardians in advance of the term’s lessons. Payment should be made directly to the teacher via BACS or by cheque at the address indicated on the invoice. Payment is expected within 14 days of receipt of the invoice unless indicated otherwise by the Visiting Music teacher. In the event of non-payment, a reminder invoice will be issued with a further deadline (usually within one week). If payment is still not received by a specified date, individual instrumental/vocal tuition will be suspended. Lessons will not resume until full payment has been received.

Termination of Tuition

a. In order to terminate Instrumental/Vocal/Theory tuition, parents/guardians must give half a term’s notice in writing to the Teacher and Music Administrator (music@eltham-college.org.uk). Parents/guardians must give half a terms notice using the following termination dates:

  • To cease tuition at the end of the Michaelmas Term 2019, notice must be given by Friday 18 October 2019.
  • To cease tuition at the end of the Lent Term 2020, notice must be given by Friday 14 February 2020.
  • To cease tuition at the end of the Summer Term 2020, notice must be given by Friday 22 May 2020.

Parents/guardians giving insufficient notice will be expected to pay the full amount for one term’s lesson.

b. Eltham College Visiting Music Teachers have the right to discontinue lessons at any time should there be sufficient evidence, as determined by the teacher and the Director of Music, of unreasonable conduct by the student or anyone connected with the student, demonstrating a poor attitude, and/or lack of progression over time. Any remaining fees for outstanding lessons will not be refundable.

Attendance Expectations

Students are expected to attend all timetabled Instrumental/Vocal/Theory lessons and to check their scheduled lesson time on the appropriate notice board in advance. Visiting Music Teachers are entitled to charge for lessons scheduled, and are under no obligation to make up lessons missed by students. This is also true in the case of scheduled lessons missed through short-term illness. If there are anticipated problems (e.g. a scheduled school trip etc.) with a lesson time students/ parents/guardians should notify the Visiting Music Teacher directly one week in advance. Where possible, Visiting Music Teachers will attempt to make up for lessons missed for such legitimate reasons at some point during the course of the academic year, although this is not guaranteed.

Any lessons lost due to VMT absence will be made up where possible or reimbursed.If a student is unable to attend their individual Instrumental/Vocal/Theory lessons because of a long-term illness or similar, parents/guardians should contact the Visiting Music Teacher directly in advance of the scheduled lesson(s) and copy in the Music Administrator (music@eltham-college.org.uk). In cases where a child’s ability to play their instrument is hindered by injury (e.g. broken arm) students are expected to continue attending their scheduled instrumental lesson and Visiting Music Teachers will teach Music Theory/Aural in these lessons, and charge accordingly.

Expectations for Music Students at Eltham College

All students learning an instrument at Eltham College are expected to participate in at least one of the College’s ensembles as identified by their Instrumental/Vocal Teacher or Head of Section and as invited by the Music Department, when they reach an appropriate standard. Regular, committed attendance at all associated rehearsals and performances is also expected, and unexplained absences will be sanctioned. Parents should notify the Director of Music and/or Ensemble Coach if fulfilling these commitments proves difficult. All students having vocal lessons are expected to be part of the College Choir.

Parent/Guardian Commitment

a. Please ensure that your child brings their instrument (excluding piano and drums) to the lessons at school and takes them back home afterwards. Students may only leave instruments in the Eltham College Music Department Locker Room.  Parents should ensure that their child’s instrument is insured.
b. Please arrange a fixed practice time at home. We strongly recommend that vocal and instrumental students practice for a minimum of thirty minutes per day.
c. Please support your child by ensuring they know the dates and times of their music lessons and any examination dates.

Communication with Students and Parents

Parents may contact their child’s Music Teacher directly between 8.30am-6.30pm, Heads of Section and VMTs will respond when possible. Parents/guardians may also contact the Music Administrator (020 8857 1455 / music@eltham-college.org.uk) should they wish to discuss any other matter or to make an appointment to see the Director of Music. Communication will usually take the form of an email or a telephone call. All forms of communication will be recorded.

All information correct at May 2019. Eltham College reserves the right to amend as required.